Employee Self Service in the Cloud

Empower your staff with Employee Self Service and make your business more efficient

CloudCube’s Employee Self Service provides users with their own portal to manage their key information and data.

Self Service is highly secure and allows users to only update and view data pertinent to them. From any location, at any time, your staff can manage items including:

  • Update their personal information
  • View their employment information
  • Access/Upload their employee documentation
  • Submits Holiday Requests & Absences
  • Submit Timesheets
  • Submit Expenses & Travel Requests
  • Access Company News, Documents & Policies
  • Update their Skills & Competencies
  • And much more

As well as all of this, your employees will have the ability to utilise the full suite of Reporting that has been made available.

CloudCube Self Service Module.
Let’s run through what is included…

Employee Details

Employees can manage and update their own details including, contact information, next of kin, bank details and health records.

Employee Contracts

Employment contracts including holiday entitlement, salary grades, reporting lines are available to view and download by an employee through their Self Service portal.

Holiday Management

Individuals can submit holiday requests and track approval. Holiday entitlement is automatically calculated with ‘remaining ‘ allocation updated on approval.

Absence Management

Employees can view their absence history and record new absences while storing related documents such as doctor notes and back to work interview forms.

Employee Performance

Employees progress through the company is available to view through our Self Service Portal. Individuals can manage and update completed objectives and training through Self Service.

Employee Attributes

Employee attributes can be captured and updated by an individual to ensure organisations have the most up-to-date information available.

Wiki Help

Managers can create company-wide help text to ensure compliance with company processes. Staff can create their own personalised help pages to remind them of their individual responsibilities.

Personal Development

Once Personal development plans are set up by managers, employees can track the progress of development and training items completed.

Holiday Time

Employees timesheets are automatically created for the holiday dates requested on approval by line manager.

Disciplinary & Grievance

Disciplinary and grievance records are recorded and secure with this useful feature. Employees can track their disciplinary and grievance cases, including meeting details and evidence.

Company Directory

Find your colleagues’ most up-to-date contact details instantly anywhere, anytime with our Online Company Directory gallery.


Our Self Service portal allows employees to stay up-to-date with important company news and updates, ensuring they remain engaged and informed.

Company FAQs

Address all company questions from on-boarding to company procedures. Employees can also ask questions via Self Service and choose whether they wish these to be published or not.

Employee Benefits

Employees can see at a glance the company benefits schemes they are attached too, including all details such as policy numbers and account information.

Document Library

One central repository for storing key documents securely such as contracts, fit notes, company policies and handbook.

Asset Management

Employees can view an track the assets which are in their possession and ensure they are returned when they leave the organisation.

Travel Management

Integrated with Self Service, individuals can submit their travel requests for approval by line manager, the details of which can be automatically set up as expense entries.

Expense Management

With our online expenses, staff can enter expenses for approval through their Self Service portal and all notifications and approval processes are handled by CloudCube online.

Employee To-Do Lists

Employees can create and manage their own TO-DO lists, an online way to organise how to get things done quickly and efficiently. Employees can see all of the items at a glance and prioritise what most needs to be done according to timelines and importance.

Online Calendar

Our online calendar captures and displays all meetings, actions, events, in fact, it can be configured to display almost anything in CloudCube.

The differences between a managers view and Employee Self Service

Employee Self Service

  • Users only see their own data
  • Can submit new records and view records
  • View Company News, Docs & Policies
  • Export Reports on Data
  • View their own Calendar.

Management Control Centre

  • Data access is controlled by user authorisation levels
  • Manage all Approval events
  • Manage Company News, Docs & Policies
  • Access all Reporting and Management Dashboards
  • Holistic Company Calendar views of all data

Some of the features of CloudCube’s Employee Self Service

Employee Calendar

The Employee Calendar will give your employees a clear view of their working world. They can view holistically their Holidays, Absences, Meetings, Actions, Travel and so on. Clicking on any entry will open it in either view or edit mode for the user.

Example of the Employee Calendar in CloudCube's Employee Self Service. Users can view holistically their Holidays, Absences, Meetings, Actions, Travel and so on.

Simplified Leave Management

Self Service users can utilise the side by side comparison of their Leave Entitlement and usage to easily assess remaining holiday leave. They can submit new Holiday Requests and also ask new holiday allowance for Time Off in Lieu (TOIL) or Carry Over Holiday in line with your policies.

An example of a side by side table view in CloudCube showing easy comparison of holiday entitlement against holiday requests as part of Holiday Management in the CloudCube application.

Give your staff all the information they need

Through CloudCube’s Employee Self Service, your staff will be able to view your Company Directory and learn about their team mates. Company News added in Control Centre will show up on their home screens after logging in. Company Policies can be viewed from the Document Library and users can also see their own Employment Docs.

A compilation of CloudCube features including the Company Directory Gallery, Company News and Document Library. All aspects are available to users of CloudCube's Employee Self Service.

Explore some of CloudCube’s modules and features:

Human Resource Management System

Employee & Project Time Management

Portfolio, Programme and Project Management

Finance Management

Sales and Growth Management

Manage your Meetings in the cloud

Company Info & Comms

Employee Self Service