Employee Holiday Management in the Cloud

Online Staff Holiday Planner

Don’t get bogged down having to manage employee annual leave. Our holiday management software will free you up from annual leave admin allowing you to focus on your key business and management priorities.

Online Holiday Management in 3 simple steps


Employee submits request via their Self Service portal

Employees can submit new leave requests from their Self Service anytime, anywhere. They can simply select their desired holiday dates and submit their holiday request.


Manager reviews requests on the calendar view

Managers receive notification to review new requests and can view all holiday and absences on a single calendar for a clear overview of staffing. Approval is handled by the click of a button with option to add extra info on the decision if needed.


Employee automatically updated on decisions

Employees are notified by email of their manager’s holiday approval or rejection. Approved holidays are added to their calendar and users can view their approved holidays vs overall entitlement.

Some of the handy features that will save you time


The Calendar View gives managers a holistic view of upcoming staffing levels and helps them judge if a holiday request should be approved or not. Requests are easily reviewed and approved. All absences and supporting documentation can also be reviewed.

Calendar is colour coded for simple viewing. Users can filter by individual and also filter out records as desired.

Side by Side views

Managers and Self Service users can utilise the side by side comparison of entitlement and usage to easily assess remaining holiday leave. Managers also have the ability to review and approve from this view with a click of a button.

Reporting & Dashboards

There are varying quick views and dashboards to help managers assess who is in and who is out any given day. As well as this, reporting on holiday usage, demand etc. are readily available. Further white-labelled reports can be configured based on an organisations needs.

Empower your managers & staff

  • Always up-to-date, centralised holiday system
  • Monitor staffing levels by comparing who’s in/who’s out
  • Staff can make their own holiday requests anytime anywhere
  • Data stored securely for historic reference and compliance
  • Managers get a clear overview of holidays and time off
  • Give senior employees the ability to self-authorise
  • Comprehensive white labelled reporting
  • Integrate seamlessly with all other HR data and features

Other benefits of an online holiday management system

Get away from spreadsheets and paper files

Paper files can take time to process and risk being lost, its also not very green. There are many benefits to being a paperless office.

Holiday management by spreadsheets can be difficult to keep accurate and up to date. There is also a chance of competing versions. A cloud-based staff holiday planner stays up to date for everyone in one place and everyone knows where they stand with their annual leave.

CloudCube is highly secure with different levels of access, so staff and managers only see the information they need.

Empower staff with self-service holiday requests & information

CloudCube allows users to submit new holiday requests anywhere anytime. This is done through their Self Service portal where they can see all their historic requests and entitlement and easily see what they have remaining. Company policies can be made available so that users can stay up to date on any company rules around holiday use.

Save time by allowing Senior Staff to self approve

Reduce HR admin by giving senior staff the ability to self authorise their holiday requests. This gives senior staff a convenient holiday booking process and saves them and your HR managers time. With access to the Holiday Calendar they can easily self assess demand and make sure their is delegates in place to cover their responsibilities.

Transparency & Consistency

The cloud based holiday calendar clearly shows managers who’s out at any time either across the whole company or within their team. They can see when demand is high for time off and use this information to communicate clear updates to staff and ensure consistency in how they handle leave requests. The holiday calendar gives a clear overview of potential overlaps and clashes, leading to fewer problems with attendance and staffing. It can also be used in conjunction with the Company & Project Calendars to assess if there are times when requests should be considered carefully due to demand.

Enable your own workflow and approval process

CloudCube is highly configurable to a company’s needs. If your company needs to utilise a workflow or approval process that differs from the simple default workflow, you can speak to one of our consultants about updating your CloudCube to fit your needs.

An example of a side by side table view in CloudCube showing easy comparison of holiday entitlement against holiday requests as part of Holiday Management in the CloudCube application.

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