Online HR with CloudCube

Comprehensive Online HR Management

CloudCube HR has been designed to allow you to work smarter as you on-board and manage your organisation’s greatest asset, your people.

Every employee gets Self Service, empowering them to manage a range of features anytime, anywhere. This includes:

  • Online employee personnel file
  • PES, documents, and contracts
  • Timesheets
  • Holiday requests and absence management
  • Work towards their personal objectives, and more.

Manager gets oversight of all data in the Management view with a rich set of reports and insights available at all times. Reminders and notifications are in place to save you time to focus on key priorities rather than admin.

HR Home Screen with Dashboards and quick view of who’s out that day.

Online Personnel Files & Documents

With digital employee personnel files in CloudCube, you can manage your staff data in a single, secure, cloud based HR Database.

What’s more, you can keep your staff documents safe, secure and easy to find. You can add as many documents as you like, making it the online repository for your HR documents.

Holistic Holiday and Absence calendars let managers and teams stay on top of who is in and who is out.

Keep on top of who’s in and who’s off

CloudCube’s Holiday and Absence management tools keep all your managers up to date on staffing levels. Instantly see who is out any given day and plan around upcoming milestones or busy periods.

CloudCube HR Modules.
Let’s run through what is included…

Employee Details

Capture and manage all employee details including, contact information, next of kin, bank details and health records.

Employee Contracts

Our HR application allows you to record and manage employee contracts including holiday entitlement, salary grades, reporting lines.

Holiday Management

A transparent workflow system where both managers and employees are able to view holidays taken, booked or remaining allowing, for efficient workflow management.

Absence Management

Employees can view their absence history and record new absences while storing related documents such as doctor notes and back to work interview forms, allowing for efficient workflow management.

Employee Performance

Managers have the ability to track an employee’s progress through the company, using appraisals and scoring against objectives. Set Smartflow alerts for appraisals to ensure that they are carried out successfully.

Employee Attributes

Capture employee attributes to build and manage effective workforce teams and increase the productivity.

Pre-Employment Checks

This tool assists you in conducting best practice employee background checks. Upload and store records or references made for employees, check who is cleared for what and run real-time report.

Personal Development

Ensure that your top talent finds the right role in your company with personal development planning. Track development and training items completed by staff for progression.

Holiday Time

Integrated seamlessly with our Holiday Management functionality, employees Timesheets are automatically created for the holiday dates requested on approval by line manager.

Maternity & Paternity

Capture and maintain maternity & paternity records. Use Smartflow to notify of start and end dates. Meeting Manager can then schedule ‘back to work’ meetings.

Disciplinary & Grievance

Ensure your disciplinary and grievance records are accurate and secure with this useful feature. Track all employee disciplinary and grievance cases, capturing meeting details and evidence.

Company Directory

Find your colleagues’ most up-to-date contact details instantly anywhere, anytime with our Online Company Directory.


Share important news and updates with your selected group of employees or company-wide announcements, ensuring employees remain engaged and informed

Company FAQs

Address all company questions from on boarding to company procedures. Employees can also ask questions via Self Service and choose whether they wish these to be published or not.

Document Library

One central repository for storing key documents securely such as contracts, fit notes, company policies and company handbooks.

Asset Management

Track company assets which are in an employee’s possession and ensure they are returned when they leave the organisation.

Travel Management

Integrated with Self Service, your employees can input their travel requests for approval, the details of which will automatically create a draft set of expense entries.

Expense Management

With our online expenses, staff can enter expenses for approval through their Self Service module and all notifications and approval processes are handled by CloudCubes’ Smartflow technology.

Employee Benefits

Record all company benefits schemes including policy details, user accounts etc… manage and track who and what employees are eligible for each scheme.

Employee To-Do Lists

An online way to organise how to get things done quickly and efficiently. Employees can see all of the items at a glance and prioritise what most needs to be done according to timelines and importance.

Online Calendar

Our online calendar captures and displays all meetings, actions and events, in fact it can be configured to display almost anything in CloudCube.

Wiki Help

Managers can create company-wide help text to ensure compliance with company processes. Staff can create their own personalised help pages to remind them of their individual responsibilities.


Real Time reporting that can be customised configured & output at a touch of a button to Word, Excel and PowerPoint.

Meeting Manager

Run effective meetings with our online meeting tool. Capture actions and minutes in real time while configuring Smartflow notifications and reminders to attendees.

CloudCube HR Features:

  • Employee Details
  • Workforce Contracts
  • Holiday Management
  • Absence Management
  • Employee Performance
  • Skills & Attributes
  • Pre-Employment Checks
  • Personal Development
  • Maternity and Paternity
  • Disciplinary and Grievance
  • Company Directory
  • Announcements
  • FAQs
  • Document and Video Library
  • Asset Management
  • Travel Management
  • Expense Management
  • Job Benefits
  • To-Do Lists
  • Online Calendar
  • Dashboard and Reporting

The key differences between Self Service and the HR Management View:

Employee Self Service

  • Users only see their own data
  • Can submit new records and view records
  • View Company News, Docs & Policies
  • Export Reports on Data
  • View their own Calendar.

Management Control Centre

  • Data access is controlled by user authorisation levels
  • Manage all Approval events
  • Manage Company News, Docs & Policies
  • Access all Reporting and Management Dashboards
  • Holistic Company Calendar views of all data

Explore some of CloudCube’s modules and features:

Human Resource Management System

Employee & Project Time Management

Portfolio, Programme and Project Management

Finance Management

Sales and Growth Management

Manage your Meetings in the cloud

Company Info & Comms

Employee Self Service